1. Convening Organization and Show Management
The International Society for ECT and Neurostimulation (ISEN) is the convening organization and show management for the ISEN Annual Meeting, to be held on May 18, 2025, at the DoubleTree by Hilton Los Angeles Downtown. For inquiries, please contact events@isen-ect.org.
2. Eligible Exhibits
ISEN reserves the right to determine the eligibility of any company or product for exhibition and to reject or limit exhibit applications at its discretion.
3. Installation, Show, and Dismantling
Exhibitors must adhere to the designated setup, exhibition, and teardown schedules as outlined in the Exhibitor Prospectus. Early dismantling is not permitted without written permission from ISEN. Any materials left behind without instructions will be discarded.
4. Cancellation, Withdrawal, or Reductions in Space
- Exhibitors must provide written notice of cancellation to ISEN. Refunds will be issued as follows:
- More than 90 days before the event: 50% cancellation fee applies.
- Less than 90 days before the event: No refunds.
- ISEN reserves the right to reassign booth space.
5. Space Assignments and Subleasing
Booth assignments will follow the procedures outlined in the exhibitor contract. Exhibitors may not sublease or reassign their space or equipment without prior written approval from ISEN.
6. Relocation of Exhibits
ISEN reserves the right to modify the floor plan or relocate exhibitors if necessary. Any changes will be communicated in advance.
7. Limitations on Exhibits
ISEN reserves the right to remove any exhibit or representative that is deemed inappropriate, disruptive, or unethical. Exhibitors must ensure all fees are paid in full before the event. No exhibitor may host an event conflicting with the official meeting schedule without written approval.
8. Music, Audio Effects, Photography, and Videotaping
Music and audio-visual presentations must be at a reasonable volume and not disrupt neighboring exhibits. Photography and video recording of exhibits is only permitted with the exhibitor's consent.
9. Copyright Compliance
Exhibitors must obtain proper licensing for any copyrighted material, including music or video, used in their exhibit. ISEN is not responsible for any copyright violations by exhibitors.
10. Security
ISEN will provide general security; however, it is not responsible for any loss, theft, or damage to exhibitor property. Exhibitors are encouraged to carry their own insurance.
11. Applicable Laws
Exhibitors must comply with all applicable federal, state, and local laws, including those regarding fire safety, health regulations, and hazardous materials. All displays must be fireproof.
12. Limitation of Liability
ISEN, its officers, directors, employees, and agents, as well as the conference venue and service contractors, shall not be held liable for any loss, damage, injury, or business interruption related to the exhibit. Exhibitors assume all responsibility for their participation and agree to indemnify ISEN against any claims.
13. Insurance
Exhibitors are responsible for their own liability insurance. ISEN does not provide coverage for exhibitor property. Upon request, exhibitors must provide proof of coverage, including general liability insurance of at least $1,000,000 for personal injury liability and $500,000 for property damage.
14. Force Majeure
If the ISEN Annual Meeting is canceled, postponed, or modified due to unforeseen circumstances beyond ISEN's control (e.g., natural disasters, government regulations, strikes, pandemics), ISEN shall not be held liable for any resulting financial loss to exhibitors.
15. Termination of Right to Exhibit
ISEN reserves the right to terminate an exhibitor's participation without refund if they fail to comply with these terms, violate ethical or professional standards, or engage in disruptive behavior.
16. Exhibitor Rules and Regulations
- Booth Construction & Show Services
- Standard booth setups must not exceed 8 feet in height.
- Exhibits must not obstruct neighboring booths or walkways.
- Additional booth decorations and equipment are available through ISEN's official service provider at the exhibitor's expense.
17. Use of Display Space
Exhibitor booths must be staffed during all exhibit hours.
18. Direct sales of merchandise or equipment from booths is prohibited without prior written approval.
ISEN logos or branding may not be used on exhibitor materials without permission.
19. Conference Activity Approval
Any exhibitor-sponsored events, meetings, or demonstrations before, during, or after the conference must be approved by ISEN to ensure they align with the meeting's educational integrity.
20. FDA Approval/Clearance
Exhibitors displaying or promoting medical devices not yet approved by the FDA must clearly disclose their regulatory status in compliance with FDA guidelines.
21. Exhibit Hall Badges
All exhibitor representatives must be registered and display their ISEN-issued badges at all times.
22. Union Labor Compliance
Exhibitors must comply with union labor regulations at the venue. Tipping of labor staff is strictly prohibited. By participating in the ISEN Annual Meeting, exhibitors agree to abide by these terms and conditions. ISEN reserves the right to amend these regulations as needed, with prior notice to exhibitors. For any questions, please contact
events@isen-ect.org.